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DAY OF WEDDING COORDINATOR PACKAGES
Package One:
Wedding Coordinating 6 months prior to your wedding + the day of!
$3,500
INCLUDES:
Planning with your Wedding Coordinator begins 6 months prior to your Wedding Day! We will meet with you in person or via Zoom to begin collecting information to make a complete timeline of your wedding day, be your main contact for your vendors, guide you on wedding advice and etiquette, and create many lists with you such as a desired poses for the photographer, payments due and other things that you would like reminders for, a list of songs and announcements for the DJ, decor list, and more! We will also join you at your final venue meeting, and drop off your decor, guest bags, favors, and more at your venue in the days prior to the wedding.
Your Day of Coordinator will be present at your rehearsal for up to 2 hours as the point person and director.
Your Day of Coordinator and one Wedding Assistant will be present on your Wedding Day for up to 12 hours as the point person and director.
We bring an emergency kit with us that includes various items that are commonly needed.
We handle any changes or last minute emergencies beforehand, as well as the day of so that you don’t have to! We are always ready for ANYTHING so that you can enjoy your day stress free!
On the day of your wedding, your Wedding Coordinator will pick up food, drinks, and anything else needed for the Bridal Party beforehand. We also can run errands throughout the day for you if you realize that you forgot something, or a last minute item is needed!
We will carry out the timeline, and distribute it to all of your Bridal Party and vendors.
We will greet all vendors, direct them or intercept the items they brought and get them to where they need to go, and distribute final payments and tips to them.
We will retain your marriage license and rings, get them to the photographer for details photos, and then deliver them to the Officiant and Best Man.
We will set up your ceremony and reception location with your decor, flowers, pew bows, signage, place cards, guest book, favors, and anything else that you have. We will ensure that everything is set up according to your plan/vision! We also design matching reserved signs, print them, and put them on certain rows/chairs, along with tissues for special guests.
We will pin boutonnieres on and distribute corsages to the Bridal Party.
We will distribute programs to the Groomsmen/Ushers, and instruct them on the proper etiquette for greeting and seating your guests.
We will remind the Bride to move her engagement ring from her left hand to her right hand before the ceremony, as well as fluff her dress throughout the ceremony, photos, and reception if needed.
We will direct the wedding processional.
We will assist in gathering the Bridal Party and Family for photographs.
We will coordinate the removal of any flowers, decor, and other personal items from your ceremony and reception, and deliver them to the location that you want them to go. (Hotel, home, with a specific family member, etc.)
We will pack up wedding gifts and deliver them to the location that you want them to go.
If the venue or DJ does not provide, we will direct introductions of the Family, Bridal Party, and the new Couple.
We will hold any items needed throughout the day that the couple would like close by, but doesn’t want to be responsible for holding. (Phones, makeup, change of clothes/shoes, etc.)
Package Two:
Wedding Coordinating just for the day of!
$2,250
This package is perfect if you are just looking for someone to assist you the day of your Wedding! This package does not include any before-the-wedding things such as attending your final venue visit, taking your decor to the venue, creating a timeline of your day with your venue and vendors, being the contact for your vendors, creating lists for your DJ and photographer, or giving you reminders about final payments, and more. You will be responsible for providing us with the timeline that you created of your wedding day, your contact lists for your vendors and Bridal Party, and your decor list! You will also be responsible for being the contact for your vendors and making sure that they get all of the correct information, as well! We will provide you with forms to fill out to organize everything, and to collect all of your information!
Your Day of Coordinator will be present at your rehearsal for up to 2 hours as the point person and director.
Your Day of Coordinator and one Wedding Assistant will be present on your Wedding Day for up to 12 hours as the point person and director.
We bring an emergency kit with us that includes various items that are commonly needed.
We handle any changes or last minute emergencies beforehand, as well as the day of so that you don’t have to! We are always ready for ANYTHING so that you can enjoy your day stress free!
On the day of your wedding, your Wedding Coordinator will pick up food, drinks, and anything else needed for the Bridal Party beforehand. We also can run errands throughout the day for you if you realize that you forgot something, or a last minute item is needed!
We will carry out the timeline that you created.
We will greet all vendors, direct them or intercept the items they brought and get them to where they need to go, and distribute final payments and tips to them.
We will retain your marriage license and rings, get them to the photographer for details photos, and then deliver them to the Officiant and Best Man.
We will set up your ceremony and reception location with your decor, flowers, pew bows, signage, place cards, guest book, favors, and anything else that you have. We will ensure that everything is set up according to your plan/vision! We also design matching reserved signs, print them, and put them on certain rows/chairs, along with tissues for special guests.
We will pin boutonnieres on and distribute corsages to the Bridal Party.
We will distribute programs to the Groomsmen/Ushers, and instruct them on the proper etiquette for greeting and seating your guests.
We will remind the Bride to move her engagement ring from her left hand to her right hand before the ceremony, as well as fluff her dress throughout the ceremony, photos, and reception if needed.
We will direct the wedding processional.
We will assist in gathering the Bridal Party and Family for photographs.
We will coordinate the removal of any flowers, decor, and other personal items from your ceremony and reception, and deliver them to the location that you want them to go. (Hotel, home, with a specific family member, etc.)
We will pack up wedding gifts and deliver them to the location that you want them to go.
If the venue or DJ does not provide, we will direct introductions of the Family, Bridal Party, and the new Couple.
We will hold any items needed throughout the day that the couple would like close by, but doesn’t want to be responsible for holding. (Phones, makeup, change of clothes/shoes, etc.)
Add-ons:
$150
Wedding day pre-wedding food/drinks for the bridal party can be researched + priced by us,
then presented to you in an organized list. we can also assist in ordering!
$300
Rehearsal dinner venues can be researched + priced by us, then presented to you
in an organized list.
$350
Venue drop off can be completed by us. We can drop off your guest bags,
favors, decor, and more at the venue.
$400
Rehearsal dinner attendance + coordination.
$500
An additional assistant is required for larger weddings + church weddings.
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$150
Hourly rate for each hour you would like us to be present on the day
of your wedding outside of the 12 hour included time frame.
WATCH THESE VIDEOS BELOW:
~What was the biggest benefit of having a Day of Coordinator?
~Do you feel it was worth the money that you paid for our Day of Coordinating Services?
~In what ways did you use our services that you did not anticipate?
~Did you have to use any items from the emergency kit that we brought to your wedding?
~Without the Day of Coordinating Team from I Do!, do you think the timeline would have been followed?
Details:
50% is due at the time of booking.
The remaining balance is due 30 days prior to your wedding.
There may be additional fees for traveling, depending on location.
"I could not say better things about our experience with Lauren & Valerie of I Do! Invitations. Valerie did our invitations. We wanted something simple and elegant, which she executed perfectly! Delivery was fast and her explaining how to properly stamp and fill the envelopes was very helpful. They were also money conscious and helped us decide where it was worth it to spend more money. Both Lauren and Valerie were super organized, each had questionnaires to help guide where they could provide services and all the details of our day. They helped us decide how much invitations to order, had a spreadsheet for the invitations, and even provided free cocktail napkins with our dog's face on them (who we love VERY much, so it was much appreciated). At first we weren't going to use a day of coordinator, as I am typically very organized. After one conversation with Valerie, we were convinced. We later hired Lauren as our day of coordinator, and it was the best decision we could have made. She helped me create a seamless timeline, stick to that timeline, and play catchup when we ultimately fell behind. She made sure my dress was always fluffed, had my lipstick readily available, kept our hands full of drinks (and held them while we danced), and held purses and phones. She was there at the rehearsal and the whole morning of the wedding, even getting us Starbucks! She greeted vendors and handed out all of my thank you's for them. She literally did anything we needed! I could not recommend I Do! Invitations enough and I will definitely be using them for all of my invitation/event needs!"
-Mr. and Mrs. Brennan
Downingtown Country Club
July 15, 2023